Privacy Policy

Information We Collect

Data Stored Locally on Your Device

The following information is stored locally on your iOS device using Apple's secure SwiftData framework:

• Clinical Rotation Data: Rotation names, dates, hours logged, supervisor information, and personal notes
• Skills Tracking: Procedure counts, skill completion records, and progress toward requirements
• Calendar Events: Appointments, deadlines, and schedule information
• To-Do Tasks: Medical school tasks, assignments, and personal reminders
• Study Sessions: Focus timer usage, study categories, and session durations
• Medical Calculations: Calculator inputs and saved results for clinical reference
• App Preferences: Settings, notification preferences, and customization choices

Data We Process Remotely (Minimal)

To provide essential app functionality, we process limited data:

• Subscription Management: Apple-provided subscription status for Pro features (anonymous identifier only)
• Crash Reports: Anonymous crash logs to improve app stability (no personal data included)
• App Analytics: Anonymous usage statistics to improve features (aggregated data only)

How We Use Your Information

Core App Functionality

Your locally stored data is used exclusively to:

• Track your clinical rotation progress and requirements
• Log skills and procedures for graduation compliance
• Manage your medical school to-do list and tasks
• Provide personalized study recommendations and timers
• Generate progress reports and export summaries
• Sync data across your devices via iCloud (when enabled)

App Improvement

Anonymous analytics help us:

• Identify and fix technical issues
• Understand which features are most valuable to medical students
• Optimize app performance and user experience
• Develop new features that support medical education

Data Sharing and Disclosure

No Third-Party Sharing

Your medical education data remains private. We do not share your rotation logs, skills tracking, or study information with:

• Medical schools or educational institutions
• Healthcare organizations or employers
• Other students or users
• Marketing companies or data brokers

Limited Service Providers

We work with trusted service providers who help us operate the app:

• Apple Inc.: App distribution, subscription processing, and iCloud sync
• Crash Analytics: Anonymous crash reporting for app stability

These providers are contractually bound to protect your privacy and cannot use your data for their own purposes.

Data Security

Device-Level Protection

Your data is protected by industry-leading security measures:

• Local Encryption: All data encrypted on your device using Apple's security framework
• Biometric Protection: App access can be secured with Face ID or Touch ID
• Secure Storage: SwiftData provides enterprise-grade local data protection

iCloud Sync Security

When you enable iCloud sync:

• Data is encrypted end-to-end by Apple
• We cannot access your synced data
• Sync can be disabled at any time in Settings

Your Privacy Rights

Data Control

You maintain complete control over your data:

• Access: View all stored data within the app
• Export: Download your data in PDF or CSV format
• Delete: Remove specific entries or all data
• Modify: Edit or update any stored information

Account Deletion

To delete your account and all associated data:

• Go to Settings > Privacy > Delete All Data
• Confirm deletion with biometric authentication
• Cancel subscription through Apple's App Store
• Contact support@scrubcalendar.app for assistance

Medical Data Protection

Protected Health Information

We treat your medical education data with the same care as protected health information:

• No unauthorized access to clinical notes or patient references
• Secure handling of any patient-related learning materials
• Protection of medical knowledge assessments and evaluations

Children's Privacy

ScrubCalendar is not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18. If you are under 18, please do not use this app or provide any information.

International Data Transfers

While your data is stored locally on your device, certain app functionality may involve international data transfers:

• Apple's App Store services may transfer data internationally
• iCloud sync operates under Apple's international data policies
• Anonymous analytics may be processed in the United States
• We ensure appropriate safeguards for any international transfers

Policy Changes

We may update this Privacy Policy from time to time. When we do:

• We'll notify you through the app with at least 30 days notice
• The updated policy will be posted on this website
• Material changes will be clearly highlighted
• Continued use after changes constitutes acceptance

Legal Basis for Processing (GDPR)

For users in the European Economic Area (EEA), we process your information under the following legal bases:

• Contract: Processing necessary to provide the ScrubCalendar service you've requested
• Legitimate Interests: Processing for app improvement and security purposes
• Consent: Processing based on your explicit consent for optional features
• Legal Obligations: Processing necessary to comply with laws

Your GDPR Rights

If you're in the EEA, you have the right to:

• Access your personal data
• Correct inaccurate data
• Request data deletion
• Object to processing
• Data portability
• Withdraw consent
• Lodge a complaint with supervisory authorities

California Privacy Rights (CCPA)

If you're a California resident, you have additional privacy rights under the California Consumer Privacy Act (CCPA):

Your Rights

• Right to Know: Request information about data we collect
• Right to Delete: Request deletion of your personal information
• Right to Opt-Out: Opt-out of sale of personal information (we don't sell data)
• Right to Non-Discrimination: Equal service regardless of privacy choices

Categories of Information We Collect

• Identifiers (device ID for subscription management)
• Commercial information (subscription status)
• Internet activity (app usage analytics)
• Education information (your medical education data - stored locally only)

To exercise your California privacy rights, email privacy@scrubcalendar.app

Data Retention

We retain different types of data for different periods:

• Local Data: Retained on your device until you delete it
• Subscription Data: Retained for duration of subscription plus 90 days
• Analytics Data: Aggregated and anonymized after 90 days
• Support Communications: Retained for 2 years for quality purposes
• Legal Records: Retained as required by law

Cookies & Tracking Technologies

Our website uses minimal cookies and tracking technologies:

• Essential Cookies: Required for website functionality
• Analytics Cookies: Help us understand website usage (optional)
• No Third-Party Tracking: We don't use advertising cookies
• Do Not Track: We respect browser DNT settings

The ScrubCalendar iOS app does not use cookies. All preferences are stored locally on your device.

Contact Information

For questions about this Privacy Policy or your data: